Increase Safety And Efficiency With ProcessMAP’s Permit To Work System

Increase Safety And Efficiency With ProcessMAP’s Permit To Work System

The International Labour Organization (ILO) reported that there are more than 2.3 million fatalities per year as a result of occupational accidents or work-related illnesses. This translates to 6,300 fatalities on a daily basis. Meanwhile, the ILO also reported that there were 317 million accidents that occur on the job yearly. Many of these tragedies are avoidable through the implementation of sound prevention, inspection and reporting practices.

*Data source – International Labor Organization

Frontline workers are constantly exposed to significant risks when operating in unsafe environments. Mishaps can often be the result of overlooking even the tiniest details, including delayed communication or miscommunication, incompetent work procedures or workers, inaccurate risk assessments, or most importantly, a redundant safety system.  

When incidents such as these occur, human factors such as failure to implement procedures properly are often found to be the root cause.  As statutory norms keep tightening, the challenge to manage operations faster, safer and with better accountability has become of paramount importance. These failures are often attributable to a lack of training or lack of understanding of the Permit to Work (PTW) system. 

What Specifically is a Permit to Work?

A Permit to Work (also known as Safe Work Permit) is a formal document that describes the work to be performed, potential hazards included, precautions to take, required authorizations, and other information. It is a written record authorizing a specific work at a specific location, and for a specific time. A Permit to Work is used to identify, communicate and make critical safety information understandable for workers. Hot Work and Confined Space Entry are good examples of types of tasks where permits are necessary.

Permit to Work (PTW) systems are a huge asset for site managers and supervisors. They help ensure that every piece of work carried out on-site follows the highest safety standard, is always recorded, scheduled, and assigned to qualified personnel. However, with evolving safety and regulatory requirements, the operational bottlenecks created when using traditional spreadsheets or paper-based PTW systems expose inadequacies to the current demands of workplace safety.

ProcessMAP recognizes the need for instant access to information, the ability for managers to make informed decisions, and the need for on-demand reporting. In an era of unprecedented change, transforming processes to adopt digital ways of working has become the norm. Occupational Health and Safety are moving in that same direction. 

ProcessMAP’s digitized Permit to Work software helps to enable facility stakeholders and safety professionals to constantly engage with field operatives, process high volumes of data instantly and accurately, and ensure that safety processes are in place to effectively manage a large workforce (including contractors and sub-contractors).

A few benefits to using the ProcessMAP Digital PTW Solution

  • Break the mundane cycle of filling non-value-added paperwork
  • Easily initiate, prepare, authorize, execute, and close many permit templates, add workers, configure workflows and more…
  • Reduces time spent by 70% when switching from manual/Microsoft Excel spreadsheets to digital
  • Bring an end to latency delays caused during the approval process
  • Gain spontaneous approvals and escalate emergencies throughout the hierarchy chain via automated notifications 
  • Reduce lead time of manually alerting every individual involved in handling the permit

For more information, please visit –https://www.processmap.com/solutions/permit-to-work/

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Track The Status Of Vaccinations For Your Employees With ProcessMAP’s COVID-19 Vaccine Tracker

Track The Status Of Vaccinations For Your Employees With ProcessMAP’s COVID-19 Vaccine Tracker

It’s been more than a year since the COVID-19 pandemic disrupted our daily lives and business operations. As of March 02, 2021, there have been at the least 115 million positive cases worldwide, and more than 2.5 million deaths attributed to COVID-19. In the United States alone, there have been more than 29 million positive cases reported and sadly more than 500,000 deaths. While these are staggering numbers, the actual scale of the pandemic’s impact on everyone’s life is beyond description.  

However, since December of 2020, there have been some rays of light at the end of the proverbial tunnel. In the United States, as of today, three different vaccines have received the emergency use authorization from the U.S. Food and Drug Administration (FDA) and have been recommended for use by the Centers for Disease Control and Prevention (CDC). These three vaccines are:

  • BNT162b2 vaccine manufactured by Pfizer, Inc., and BioNTech 
  • mRNA-1273 vaccine manufactured by ModernaTX, Inc. 
  • Janssen COVID-19 vaccine manufactured by Johnson and Johnson

Additionally, several other countries like Canada, India, France, and the United Kingdom among others, and the global COVAX initiative by the World Health Organization (WHO) have provided emergency use authorization to the Covishield vaccine manufactured by AstraZeneca and the Serum Institute of India. 

In the United States, as of March 02, more than 51 million first-doses and more than 26 million second-doses of the Pfizer-BioNTech and Moderna vaccines have been administered. As more people get vaccinated in a staggered manner, and businesses resume their operations to the level prior to the onset of the pandemic, EHS leaders at companies are struggling to keep track of the vaccination statuses of employees, contractors and visitors. This is particularly critical so as to ensure that partially vaccinated and unvaccinated individuals are not exposed to COVID-19-related risks at the workplace. 

Moreover, according to a recent survey1 of HR professionals and employees in the U.S. conducted by the Society for Human Resources Management (SHRM), about 28% of the respondents indicated that they may choose not to get vaccinated. EHS leaders, tasked with the goal of offering a safe and healthy workplace to all workers, require a solution that can easily collect all of this information and offer advanced analytics and data visualization for each plant or location. 

ProcessMAP COVID-19 Vaccine Tracker Solution

ProcessMAP offers a comprehensive suite of solutions for EHS leaders to manage their response to the COVID-19 pandemic. A timely addition to the suite of solutions is the ProcessMAP COVID-19 Vaccine Tracker. The mobile-first solution has been developed on ProcessMAP’s low-code/no-code application development platform – ProcessMAP Connected Workers App platform – and enables employees to self-report whether or not they have received any vaccines for COVID-19. The solution allows users to report the date and time of individual doses, upload pictures of the vaccination card, and annotate comments for supervisors to note. 

The Vaccine tracker solution can be seamlessly integrated with the organization’s Human Resources Management Systems (HRMS) and other upstream Master Data Management (MDM) systems to auto-populate demographic information from company records such as the employee’s name, department, plant/facility location information, etc. Similarly, the solution is also integrated with ProcessMAP’s advanced analytics and data visualization solution – ProcessMAP Insight – to roll-up data from individual employees to department- and location-level views. This offers EHS leaders critical insights into where the individual plants, facilities, business units, departments, and other such logical groups stand with respect to COVID-19 vaccines. 

To learn more about ProcessMAP’s COVID-19 Vaccine Tracker solution, please visit – https://www.processmap.com/covid-19/ 

If you would like to sign up for the solution, please visit – https://www.processmap.com/demo/ehs-software-demo/ or talk to your Customer Success Manager today! 

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Increase Contractor Safety And Streamline Operations

Increase Contractor Safety And Streamline Operations

As more and more businesses embrace lean practices, it becomes common to outsource parts of the same job to different contractors. In managing health and safety in the workplace, every facility and EHS manager recognizes that supervising contractors poses unique challenges. They need to ensure all workers meet their skill requirements, have valid insurances, follow best safety practices, and safely perform their jobs on time. Without proper orientation to the on-site hazards, contractors can find themselves in potentially life-threatening situations.

For safety professionals, in the past, contractor management involved performing such manual tasks as monitoring contractors’ compliance, issuing work orders, and conducting contractor safety orientation. These tasks could become very time-consuming for safety managers and take their focus away from more important tasks. 

First, safety professionals must establish requirements for contractors, beginning with establishing the project’s goals and objectives, and then breaking down the work required into tasks. Then they must determine the necessary skills and the level of experience needed to safely perform each of the tasks. Finally, safety professionals will identify the risks that can result in injuries, cost overruns, and project setbacks. By following these steps, safety professionals can help ensure that contractors are pre-qualified to complete their tasks successfully and safely.

ProcessMAP’s Contractor Safety Management System

These challenges have become much easier to address by utilizing ProcessMAP’s Contractor Safety Management System (CMS), a cloud-based solution that can help safety professionals to manage all aspects of overseeing contractors across multiple locations. The solution enables organizations to enhance contractor safety performance and ensure regulatory compliance. With this application, organizations can gather insights into contractor safety performance through advanced reporting and analytics.

ProcessMAP’s CMS can help safety professionals to assess contractors’ qualifications and experience against the project’s requirements. The first step involves a thorough pre-qualification phase to help establish strong relationships with contractors and set forth standards, expectations, and guidelines for outsourced workers. Typically this starts with creating a pre-qualification form with a list of questions and details that contractors will need to complete in order to qualify for the project. Users can then attach files, notes, and photos to provide contractors with the information they need to complete their work. CMS users can also ensure that no contractor can receive a work order unless they have provided proof of current insurances and have completed an on-site orientation.

Safety professionals can customize contractor orientation based on the contractor’s anticipated risk level. To streamline the orientation process, CMS users can create a site-specific digital introduction handbook, which can be especially effective as users can include video materials and also can track the progress workers make when studying the materials. High-risk jobs might require a more in-depth orientation, higher insurance, and deeper compliance checklists.

Once the contractor has completed their questionnaire and orientation, it will be submitted for approval, where safety professionals can confirm that only qualified, reputable, and fully insured contractors will be considered for providing the needed services.

Companies that adopt the Contractor Management solution can leverage technology to improve workplace safety, reduce paperwork, and save time by automating repetitive tasks. To learn more about ProcessMAP’s Contractor Management System, sign up for a free demo

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