Why OSHA Safety Software Is A Good Thing For Compliance

The Occupational Safety and Health Administration issued more than 58,700 violations in 2016, according to internal agency records. Total violations have dropped precipitously for the last six years. 

However, fine amounts have risen significantly over the same period. Now, those who receive serious violations incur penalties of $12,675 per safety infraction, while willful or repeat offenders – more than 6 percent of all violators recorded in 2016 – must pay fines of $126,749 per violation. In short, while many organizations are improving their health and safety protocols and allocating more resources toward compliance, they are likely to pay hefty penalties for the smallest of miscues.

How can businesses avoid this kind of situation? Implementing environmental health and safety software is an effective solution. Firms in numerous industries have recognized the benefits that come along with this software and are setting aside large amounts for EHS implementation. Last year, the worldwide market for EHS platforms surpassed $932 million, the analysts at the market research and consulting firm Verdantix discovered. They also expect the segment to expand at a compound annual growth rate of 11 percent over the next three years, eventually reaching the the $1.4 billion mark.

This data indicates widespread enthusiasm for advanced EHS technology and its impact on workplace safety and compliance. Here are some examples of how EHS solutions positively affect the latter variable, a major concern for modern organizations of all sizes:

Bolstering visibility

EHS platforms allow operational stakeholders and others involved in the shop floor processes to easily record and track data related to hazards, incidents and inspections via easy-to-use online tools, according to Manufacturing Business Technology. This capability eases recordkeeping activities, facilitating accurate reporting and laying the groundwork for actionable, data-backed workplace safety strategies that work.

OSHA safety software
EHS software can improve practices that support compliance.

Promoting accountability

With more accurate hazard and incident insights available, businesses can develop cultures of accountability, making it easier to maintain compliance, EHS Today reported. How? Workplace safety personnel can easily access data from centralized portals associated with specific areas of the operation, giving them the power to doll out corrective actions and address individuals or groups that need to do more to facilitate safe work environments and promote good behaviors.

Improving efficiency

Organizations maintaining outdated EHS recordkeeping apparatuses often find it difficult to achieve OSHA compliance, as the task of logging incidents or hazards becomes overly tedious and detrimental to productivity and, ultimately, the bottom line. Of course, large fines also carry significant fiscal impact. For instance, last year one auto parts producer racked up 57 separate violations and incurred a penalty of $3.4 million, Safety News Alert reported. EHS software helps companies avoid such situation by enabling them to track shop floor events and dangers with ease, a capability that, in turn, makes it possible to meaningfully address them and achieve compliance.

In the end, EHS platforms offer too many advantages to pass up – especially in the modern compliance climate where one simple slip-up can cost tens of thousands. Enterprises prepared to embark on the EHS implementation journey should consider connecting with ProcessMAP today. Our cutting-edge EHS solutions help leading industrial firms such as Cardinal Health and Goodyear maintain safe working conditions and avoid OSHA fines. Contact us to learn more.

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What were the catalysts behind your EHS Software initiative?

While there were several drivers, one of the key catalysts was the inability of our team to accurately and quickly report and investigate safety hazards and incidents. Manual processes slowed down our overall processing times. Additionally, we had limited visibility into workers compensation claims. Above all, we had no effective system to measure whether our safety programs were yielding any tangible results.

How far are you in the ProcessMAP platform implementation?

Your team’s agile implementation methodology is highly effective versus the lengthy process experienced in my previous implementations. It took less than 3 months from signing the contract to conducting blueprinting sessions, training workshops, and ultimately a complete roll-out of the platform across the entire organization. Today, we are able to easily evaluate the safety behavior of our associates, quickly track recorded incidents, expedite claims processing, and above all, foster a “zero-incident” culture. 

What has been your experience with the ProcessMAP Team?

The three key elements that differentiated our overall experience were the continuous engagement, clear communications and the high standards of professionalism demonstrated by ProcessMAP’s implementation team. After going live, we now have a dedicated Customer Success team, with whom we work very closely as we continue to expand the use of the platform. 

What has surprised you the most as your team started using the platform?

I believe the most pleasantly surprising discovery for us was to realize that we could investigate safety incidents on nearly real-time basis because of the ease with which our field teams can report such incidents from their mobile phones. At an aggregate level, we have a bird’s-eye view of the overall safety and risk profile of all our associates, seamless perform root-cause analysis and incentivize safety-focused behavior.

How are you going to measure the success of this initiative?

We strive to achieve “zero incident” culture for all Valet Living associates. Intrinsically linked to this objective is our decision to tie more than 75% of our District Managers, who manage a team of field associates, to the number of safety observations they record every quarter. Any technology-driven solution can be categorized as a success only if it fosters user adoption and user-engagement. So far, we are deeply encouraged by the rapid uptake of ProcessMAP’s EHS solutions by our field associates as well as district managers. Additionally, driving down our TCIR by 20% is also a measurable goal for us to evaluate the success of our EHS strategy.