Increase Safety And Efficiency With ProcessMAP’s Permit To Work System

The International Labour Organization (ILO) reported that there are more than 2.3 million fatalities per year as a result of occupational accidents or work-related illnesses. This translates to 6,300 fatalities on a daily basis. Meanwhile, the ILO also reported that there were 317 million accidents that occur on the job yearly. Many of these tragedies are avoidable through the implementation of sound prevention, inspection and reporting practices.

*Data source – International Labor Organization

Frontline workers are constantly exposed to significant risks when operating in unsafe environments. Mishaps can often be the result of overlooking even the tiniest details, including delayed communication or miscommunication, incompetent work procedures or workers, inaccurate risk assessments, or most importantly, a redundant safety system.  

When incidents such as these occur, human factors such as failure to implement procedures properly are often found to be the root cause.  As statutory norms keep tightening, the challenge to manage operations faster, safer and with better accountability has become of paramount importance. These failures are often attributable to a lack of training or lack of understanding of the Permit to Work (PTW) system. 

What Specifically is a Permit to Work?

A Permit to Work (also known as Safe Work Permit) is a formal document that describes the work to be performed, potential hazards included, precautions to take, required authorizations, and other information. It is a written record authorizing a specific work at a specific location, and for a specific time. A Permit to Work is used to identify, communicate and make critical safety information understandable for workers. Hot Work and Confined Space Entry are good examples of types of tasks where permits are necessary.

Permit to Work (PTW) systems are a huge asset for site managers and supervisors. They help ensure that every piece of work carried out on-site follows the highest safety standard, is always recorded, scheduled, and assigned to qualified personnel. However, with evolving safety and regulatory requirements, the operational bottlenecks created when using traditional spreadsheets or paper-based PTW systems expose inadequacies to the current demands of workplace safety.

ProcessMAP recognizes the need for instant access to information, the ability for managers to make informed decisions, and the need for on-demand reporting. In an era of unprecedented change, transforming processes to adopt digital ways of working has become the norm. Occupational Health and Safety are moving in that same direction. 

ProcessMAP’s digitized Permit to Work software helps to enable facility stakeholders and safety professionals to constantly engage with field operatives, process high volumes of data instantly and accurately, and ensure that safety processes are in place to effectively manage a large workforce (including contractors and sub-contractors).

A few benefits to using the ProcessMAP Digital PTW Solution

  • Break the mundane cycle of filling non-value-added paperwork
  • Easily initiate, prepare, authorize, execute, and close many permit templates, add workers, configure workflows and more…
  • Reduces time spent by 70% when switching from manual/Microsoft Excel spreadsheets to digital
  • Bring an end to latency delays caused during the approval process
  • Gain spontaneous approvals and escalate emergencies throughout the hierarchy chain via automated notifications 
  • Reduce lead time of manually alerting every individual involved in handling the permit

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